Application Letter Formats Every Bangladeshi Student Should Know

Every Bangladeshi student writes application letters — to the headmaster for leave, to the principal for a testimonial, to a department for transcripts, to an employer for a job. Yet most students never get formal instruction on what the correct format actually looks like, which is why so many applications get returned, ignored, or quietly rejected.

This guide covers the formats every student needs to know, with examples you can adapt directly.

The universal structure of a formal application

Every formal application in Bangladesh — whether school, college, university, or workplace — uses the same skeleton:

1. Date (top right)
2. Addressee block (top left: name, designation, institution)
3. Subject line (single line, summarising the request)
4. Salutation ("Sir / Madam,")
5. Body (1–3 short paragraphs)
6. Closing ("Yours obediently / Yours faithfully,")
7. Signature block (Name, class/roll/department/ID)

1. Leave of absence application (school)

15 January 2026

The Headmaster
Ideal High School
Motijheel, Dhaka

Subject: Application for leave of absence.

Sir,

With due respect, I beg to state that I am a student of Class IX, Section B, of your school. I have been suffering from a high fever for the last three days and the doctor has advised me complete bed rest until 18 January 2026.

Therefore, I shall not be able to attend school from 15 January to 18 January 2026. I have enclosed the medical certificate with this application for your kind consideration.

I therefore pray and hope that you would be kind enough to grant me leave for the said period and oblige me thereby.

Yours obediently,
Md. Rakib Hasan
Class IX, Section B
Roll No. 17

2. Application for a testimonial (college)

10 February 2026

The Principal
Dhaka College
New Market, Dhaka

Subject: Application for a testimonial.

Sir,

I have the honour to state that I passed the HSC examination in 2025 from your esteemed college under the Dhaka Education Board, securing GPA 5.00 in the Science group. I am now intending to apply for undergraduate admission at private universities in Dhaka, and a testimonial from you is required to complete my application.

I would therefore request you to kindly issue me a testimonial at your earliest convenience. I shall remain ever grateful to you for this kindness.

Yours obediently,
Sumaiya Akter
HSC 2025, Science Group
Roll: 124356

3. Application for transcript / certificate (university)

22 March 2026

The Controller of Examinations
University of Dhaka
Dhaka-1000

Subject: Application for issuance of academic transcript.

Sir,

With due respect, I beg to inform you that I completed my Bachelor of Science (Hons) degree in Computer Science and Engineering from your university in 2025, securing a CGPA of 3.67. I am now applying for graduate studies abroad and require an official, sealed academic transcript for submission to foreign universities.

I have deposited the prescribed fee through the university's pay slip system (deposit slip enclosed) and have attached copies of my admit cards and registration card for verification.

I would therefore request you to kindly issue two sealed copies of my transcript at the earliest. I shall remain grateful to you for this kindness.

Yours faithfully,
Mohammad Tanvir Ahmed
Registration No: 2021-715-001
Session: 2020–2021
Department of CSE

4. Job application letter

5 April 2026

The Head of Human Resources
Brac Bank Limited
Gulshan-1, Dhaka

Subject: Application for the position of Management Trainee Officer.

Dear Sir / Madam,

With reference to your job advertisement published in The Daily Star on 1 April 2026, I would like to apply for the position of Management Trainee Officer at Brac Bank Limited.

I have recently completed my BBA in Finance from North South University with a CGPA of 3.78. During my undergraduate studies, I completed a three-month internship at City Bank Ltd., where I worked closely with the SME credit team and gained practical exposure to credit appraisal and risk assessment. I believe my academic background and internship experience have prepared me well to contribute to your team.

My CV, academic transcripts, and a recent photograph are enclosed for your kind consideration. I would be grateful for the opportunity to discuss my application in an interview.

Yours faithfully,
Nusrat Jahan
[email protected]
+880 1XXX-XXXXXX

5. Study tour application

For a full breakdown with multiple examples, see our dedicated guide: Study Tour Application: Format, Tips, and 5 Examples.

Common mistakes to avoid

• Using "Dear Sir" without a comma. "Sir," with a comma is correct.
• Mixing British and American spelling. Pick British English for formal Bangladeshi documents.
• Long, flowery openings. "I beg to most humbly submit…" is outdated. "With due respect, I beg to state…" is the current standard.
• Writing in informal English. No contractions (don't, can't, it's).
• Forgetting the subject line. Without it, the application may not be routed correctly.
• Skipping the signature block. Always include your name, class/department, and roll/ID at the bottom.

"Yours obediently" vs "Yours faithfully" vs "Yours sincerely"

• Yours obediently: When writing to a school or college authority (headmaster, principal, teacher).
• Yours faithfully: When writing to an unknown recipient ("Dear Sir / Madam"), typically in job applications and formal letters to organisations.
• Yours sincerely: When writing to someone whose name you know and have addressed by name ("Dear Mr. Karim").

Related reading

• Study Tour Application — Format and Examples
• How to Write a Statement of Purpose
• Common Grammar Mistakes BD Students Make

FAQ

Should I handwrite or type my application?
Handwrite for school/college teachers and headmasters. Type for university administrative offices and all job applications.

What size paper should I use?
A4 is now standard for all formal applications in Bangladesh.

Do I need to attach a stamp?
Only for legal documents like affidavits — never for school, college, or university applications.